Get The Gas Privacy Notice

We are Get The Gas. We're a website run by a group of individuals (Gregory Yates, Emily Melon & Alice Barrett, with website support from Laura Barrett) based in England. In this privacy notice we will refer to ourselves as 'we', 'us' or 'our'.

You can get hold of us by e-mailing us at gtgquiz@gmail.com. We do not have a Data Protection Officer but if you have any questions about this privacy notice or issues arising from it, you can contact us at this email address.

This Privacy Notice outlines the information we collect and why we collect it.

We reserve the right to modify this privacy policy at any time, so please review it frequently. Changes and clarifications will take effect immediately upon their posting on the website. If we make material changes to this policy, we will notify you here that it has been updated, so that you are aware of what information we collect, how we use it, and under what circumstances, if any, we use and/or disclose it. This policy was last updated on 23 November 2022.

If you would like to: access, correct, amend or delete any personal information we have about you, you are invited to contact us at gtgquiz@gmail.com

Information collected on this website and applications we use

We receive, collect and store any information you enter on our website or provide us in any other way.

When you use the educational materials on this website, as part of the process, we collect your e-mail address in order to send your test results and answer feedback. If you contact us via e-mail or our 'Contact Us' form, we will use the e-mail you provide us with to respond. In summary, we collect this personal information (e-mail address) for the following reasons:

1. To provide and operate the services offered by Get The Gas
2. To provide our users with ongoing assistance and technical support

Your e-mail address will be used for the specific reasons stated above only. We use Gmail to send you your results via your email address. Their privacy policy can be found here

Your quiz responses will be stored on a database provided by AWS. Your email address will be converted to a irreversible, unique code prior to entry so is not directly stored on this database.

Our website does not collect cookies or IP addresses. If there are changes to the information collected about your visit to our website, we will update it in this Privacy Policy.

We do not process any transactions ourselves but accept donations using the third party, Ko-fi. Ko-fi usesPayPal and Stripe. Ko-fi's Privacy Notice can be found here. PayPal's Privacy Notice can be found here. Stripe's Privacy Notice can be found here. We do not collect any special information (as defined in 'Definitions') or relating to criminal convictions or offences.

Sharing your information

We may need to share your personal information with other organisations or people. This may include third parties who are not part of our group. If third party organisations are identified, we will endeavour to update this throughout this Privacy Notice. Depending on the circumstances, the organisations or people who we share your personal information with will be acting as either Data Processors or Data Controllers. Where we share your personal information with a Data Processor we will ensure they respect the security of your information.

We do not sell or trade any of the personal information you have provided us with.

Third Party Websites

Our website contains links to third party websites. If you click and follow those links then these will take you to the third party website. Those third party websites may collect personal information from you and you will need to check their privacy notices to understand how your personal information is collected and used by them.

Complaints

If you are unhappy about the way that we have handled or used your personal information, you have the right to complain to the UK supervisory authority for data protection, which is the Information Commissioner's Office (ICO). Please do contact us in the first instance if you wish to raise any queries or make a complaint in respect of our handling or use of your personal information, so that we have the opportunity to discuss this with you and to take steps to resolve the position. You can contact us using the details set out at the beginning of this privacy notice.

Details about transfers to countries outside of the EEA

If any transfer of personal information by us will mean that your personal information is transferred outside of the EEA then we will ensure that safeguards are in place to ensure that a similar degree of protection is given to your personal information, as is given to it within the EEA and that the transfer is made in compliance with data protection laws (including where relevant any exceptions to the general rules on transferring personal information outside of the EEA which are available to us – these are known as 'derogations' under data protection laws). We may need to transfer personal information outside of the EEA to the third parties listed above who may be located outside of the EEA.

The safeguards set out in data protection laws for transferring personal information outside of the EEA include:

• where the transfer is to a country or territory which the EU Commission has approved as ensuring an adequate level of protection;
• where personal information is transferred to another organisation within our group, under an agreement covering this situation which is known as "binding corporate rules";
• having in place a standard set of clauses which have been approved by the EU Commission;
• compliance with an approved code of conduct by a relevant data protection supervisory authority (in the UK, this is the Information Commissioner's Office (ICO);
• certification with an approved certification mechanism;
• where the EU Commission has approved specific arrangements in respect of certain countries, such as the US Privacy Shield, in relation to organisations which have signed up to it in the USA.

Your rights under data protection laws

Under data protection laws you have certain rights in relation to your personal information. These are:

• Right to request access: (this is often called 'subject access'). This is the right to obtain from us a copy of the personal information which we hold about you. We must also provide you with certain other information inresponse tothese requests to help you understand how your personal information is being used.
• Right to correction: this is the right to request that any incorrect personal data is corrected andthat anyincomplete personal data is completed.
• Right to erasure: (this is often called the "right to be forgotten"). This right only applies in certain circumstances. Where it does apply, you have the right to request us to erase all of your personal information.
• Right to restrict processing: this right only applies in certain circumstances. Where it does apply, you have the right to request us to restrict the processing of your personal information.
• Right to data portability: this right allows you to request us to transfer your personal information to someone else.
• Right to object: you have the right to object to us processing your personal information for direct marketing purposes. You also have the right to object to us processing personal information where our legal reason for doing so is the legitimate interests reason outlined above and there is something about your particular situation which means that you want to object to us processing your personal information. In certain circumstances you have the right to object to processing where such processing consists of profiling (including profiling for direct marketing).

If you have given your consent for use of your email for marketing purposes, you have a right to withdraw this consent at any point. If you want to exercise any of the above rights in relation to your personal information, please contact us using the details set out at the beginning of this notice.

If you do make a request then please note:

• we may need certain information from you so that we can verify your identity;
• we do not charge a fee for exercising your rights unless your request is unfounded or excessive; and
• if your request is unfounded or excessive then we may refuse to deal with your request.

Definitions

The key terms that we use throughout this Privacy Notice are defined below, for ease:

Data Controller: under UK data protection law, this is the organisation or person responsible for deciding how personal information is collected and stored and how it is used.

Data Processor: a Data Controller may appoint another organisation or person to carry out certain tasks in relation to the personal information on behalf of, and on the written instructions of, the Data Controller. (This might be the hosting of a site containing personal data, for example, or providing an email marketing service that facilitates mass distribution of marketing material to a Data Controller's customer-base.)

Personal Information: in this privacy notice we refer to your personal data as 'personal information'. 'Personal information' means any information from which a living individual can be identified. It does not apply to information which has been anonymised.

Special Information: certain very sensitive personal information requires extra protection under data protection law. Sensitive data includes information relating to health, racial and ethnic origin, political opinions, religious and similar beliefs, trade union membership, sex life and sexual orientation and also includes genetic information and biometric information.